How PowerTrain Increased Proposal Efficiency by 3x with GovDash
“GovDash has dramatically improved our workflow by saving time and producing accurate first drafts, allowing us to respond to more opportunities with higher confidence.” – Angela Slevin, Proposal Coordinator at PowerTrain
About PowerTrain
PowerTrain specializes in training and digital learning solutions for federal government clients. With over 30 years of experience, they have developed numerous learning management systems and digital resources, making them a trusted partner in government training initiatives.
Challenge
Barriers to Internal Resources Delayed Proposal Response Times
Before partnering with GovDash, PowerTrain’s critical proposal knowledge and resources were not readily available to all of the team. Key information, such as past proposal responses and detailed project summaries, were sometimes located in different locations or locked away in the memory of long-time employees, requiring more of their time; it was not unusual for various team members to respond to requests for assistance after hours or on weekends.
This lack of accessibility created inefficiencies for newer team members, like Proposal Coordinator Angela Slevin. It was difficult and time-consuming to locate resources without help from other teammates.
“If we couldn’t access information from our VP, we were delayed or, in cases of short turnaround times, couldn’t respond quickly,” Angela explains. “Sometimes, hours were needed searching for resources for a given response.”
PowerTrain has a long history of delivering exceptional projects. But, without a centralized system to organize and retrieve past proposal response examples, the team often found themselves starting from scratch. They noticed several growth opportunities:
Proposal preparation could be streamlined: PowerTrain wanted to accelerate the creation of compliant proposal outlines that meet government contracts’ strict formatting and content requirements.
Template management could be simplified: The team needed to switch between RFI and RFP formats smoothly, which would reduce manual adjustments and minimize proposal errors.
Proposal content workflows could be enhanced: PowerTrain aimed to address inefficiencies by finding a solution that could tailor submissions to numerous specific requirements.
After recognizing the need for a government-specific solution, PowerTrain began exploring better options.
When GovDash approached their CEO, Lisa Cox, with a tailored demonstration, the team immediately saw its potential.
“Sometimes, the hardest part was simply getting started. Without the right tools, we could spend time searching for resources or working from drafts that didn’t immediately align with the contract requirements.”
Solution
GovDash’s AI-powered Platform Streamlined Proposal Creation
Today, GovDash’s compliance-ready formatting and intuitive proposal generation provide the exact solutions PowerTrain needs to improve their proposal workflows. Using GovDash’s automatic outline generation, they build tailored outlines in minutes based on PWS/SOW inputs, ensuring they meet strict government requirements quickly and efficiently.
Additionally, GovDash’s secure searchable database enables the team to identify past project summaries in a fraction of the time it used to take. PowerTrain can search using keywords and access accurate, relevant results — dramatically reducing search time and minimizing delays.
The platform also streamlines template management by housing all necessary formats. PowerTrain can switch between RFI and RFP templates quickly, without manual adjustments, making it easy to adapt responses — and without formatting errors.
GovDash’s dedicated support team also addressed unique challenges for PowerTrain, including creating a separate resume library to prevent unnecessary inclusions in RFIs. This custom-made solution keeps PowerTrain’s submissions precise and on time.
“Sean and his team have been incredibly supportive since day one. Plus, we’re not running out of time anymore — our team can focus on high-level tasks while we respond to more opportunities, which translates to increased revenue.”
Results
PowerTrain Increased Opportunities by 150% Weekly with GovDash
With GovDash, PowerTrain transformed their proposal creation process:
3x increase in efficiency for proposal drafting
8+ hour reduction in initial draft creation time
150% increase in opportunities per week
Now, the team can confidently and efficiently take on more opportunities. With GovDash’s ongoing support and innovation, PowerTrain is poised to secure more contracts and scale its success.
“GovDash doesn’t just save us time — they give us the confidence to take on more opportunities and deliver proposals that meet the highest standards.”
